Updated Evernote Presentation Tips

I am doing this post in the same format I’d do the actual note in Evernote for a presentation. This allows you to see how I am laying it out.






EXAMPLE NOTE LAYOUT



SLIDE TITLES ARE THE FIRST ITEM IN A BLOCK
  • Leave Extra Space before the first HR and “slide"
  • Make sure you have an HR above the first block
    • This tells presentation model to only show the title
  • I like to bold my slide titles, size 18 and make them all caps



HOW MUCH CONTENT SHOULD I USE
  • I try to do no more than 6 lines
  • The title does not count towards that count
  • NOTE: If the text wraps, it will eat up a line. Be aware
  • If you put too much on a slide, it makes for an awkward transition “half-step"
  • All of my standard text is done at size 13 (on mac)
  • This works fine



KEY POINT:
Just do a single spaced item
Center it for impact!



ANIMATED IMAGES WORK TOO




TIP: When working with images,
try to keep the height below 800.

This allows you to still get a caption
to show on most monitors.



If you plan on using mobile to present,
images should be smaller.
(although they do scale mostly)


FONT SIZES ARE TRICKY
Small Font shows at 9
Standard is 13
Once you get 18 and above, it stays the same size.



TABLES WORK AS WELL
background colors just don’t show up.


Action Item
Owner
Due
Show follow up items
Jeff
Monday
Some items still need to be done
Bob
ASAP



DID YOU KNOW YOU CAN EMBED DOCUMENTS?
  • The item shows as a preview, but you can click to open the document right in the presentation
  • Just make sure to put the attachment in it’s own section to act as it’s own slide
  • If not, you will have a “half-step" to get to the next slide







USE KEYBOARD SHORTCUTS
  • CMD-OPT-Enter: launches presentation mode on a secondary display
  • CTRL-P: changes the laser pointer color
  • CTRL-N: toggles Night Mode (Yup, night mode. Now, you can present your notes in brilliant, screen-worthy fashion, day or night)


USE THE BUILT IN LASER
Use the laser pointer to draw the attention of your audience onto something specific in an array of colors.



KEY CHALLENGE:
There is no way to start from a certain point

LINKING NOTES
You can use a Table of Contents note to link between notes

Finally got my Postach.io setup properly

I decided to make the switch to Postach.io just because of simplicity. Wordpress was powerful, but I am not using my blog to make money, run a business or anything more than just ramble. So.. onward..

Waiting for my Domain settings again

I just transferred from a hosted Wordpress option to using Postach.io I like the simplicity of this platform and I work where I normally spend a lot of time. Evernote.
As soon as my redirect stops happening and my a-Record kicks in, we should be golden. Stand by please.

Why Evernote Tasks Work For Me

Background of how I got where I am
Quick summary of my career progression starts with a short stint at fast food. Dairy Queen to be exact. (be jealous now, Blizzards rocked) I moved into working for Sears, starting in Shipping and Receiving. The challenge came when I wanted to move into sales. I was told I could sell Lingerie or Sewing Machines and Vacuums. As much as lingerie sounded exciting, this was after all, just a Sears store.
It took me a few months but I had proven I could sell. I got the chance to move into computers. Hell, I had been programming on a TI-994a, Commodore 64 and Vic20 for a long time.

After selling Computers, then TVs, I decided it was time to finally head off to the United States Air Force. (I was married and we thought it was now or never) I did 4 years serving in Saudi Arabia at the end of the first Gulf War and a tour in Italy during Operation Deny Flight.
At the end of my tour, I started my own Web Development company in 1995. I did stints as a web-dev / programmer at InfoSpace. I Decided I liked Product Management much better. I moved to Idearc (Superpages.com). Motricity, Microsoft and now I do Product Managment for Rhapsody and Napster.
…so yes, I have tried many things. I did realize I LOVE Product Management. My Productivity path has been about trying MANY things, but I think I have found my solution. (for now)
Current Software I use
I am a Mac guy. Having been a former Windows user, switching to Mac was as much about the aesthetic design of apps as it was the UX. I tend to lean on apps that work, but look great too.
  • Evernote
  • Google Docs
  • Omnigraffle
  • Day One Journal
  • Skitch
  • Rhapsody (of course)
  • Mailbox
  • Humin (iPhone replacement phone app)
  • Hipstamatic
  • Snapseed
Let me guess, this sounds a lot like you? I know, right? Many of us tend to land on the same software. So, why is it so hard to find a productivity process that feels comfortable and works for everyone? I find so many people posting how they use X or Y, which makes total sense to me. (until I try it). It then feels cumbersome and odd. This could largely be due to lack of building a habit on my part, but who knows.
Productivity Junky
I’ve used a LOT of software to manage tasks in the past. I am sure we are similiar in that many of our tasks come through email. I have always tried to strike that balance between email as a task management solution, and keeping the inbox empty.
SIDE NOTE: Full inboxes drive me bat-shit crazy. How can you feel on top of things with 10,000 messages in your in box, then search for things? You are a better person than I am.
  • I have tried basic Outlook tasks. didn’t seem too bad, but I left Outlook behind years ago.
  • I used to love RememberTheMilk. Over time I realized that it was too cumbersome for my workflow. It did work well, but it faded away for me as simpler solutions came into play
  • Google tasks in GMail was just too simple. While the email integration is great, it lacked other features. I need to track notes and I prefer to attach things to my tasks.
  • Things was my go-to for quite a while. At the end of the day, a lack of good notes and attachments pulled me away from this.
  • Wunderlist caught my attention with their updates the past year. I did like using this one for a while.
  • Evernote Reminders was my dream for many years. Even with that, it’s taken me a while to get a workflow I enjoy.
Recent Tasks Switch
I was most recently using ToDoist. I think this is one of the better looking to-do apps I have seen. I jumped right in, starting building things out and paid the money to be a premier subscriber. (mental note: don’t forget to cancel that)
ToDoist Sample List TOC

You can see by the items on the left how I was starting to structure this. I was only a week or so into it before I pulled the rip cord. Likely not enough time to build a great habit, but enough to learn something.
I had project lists, items I wanted to track for meetings, things for the house. Heck, I even was getting into putting reminders about keeping in touch with people. This is something I am inherently bad at, so a reminder never hurts. At the end of the day, I put a lot of time trying to keep up with this, but ended up punting on it.
What Didn’t Work
The big thing that didn’t work for me was two key functional workflows I use. I will describe them here:
Lack of open and flexible notes on tasks
When I start a task, I want to keep track of some important items. Too often in the past I would create a task that when viewed 3 days later, I was confused and sure someone else put that task on my list. I had never even heard of the item in question and felt like a Twilight Zone episode.
Now when I create tasks, I try to list the due date, stakeholders and a small summary of success for the task. It takes a few extra minutes for bigger items, but it’s worth feeling like things are “covered".
Lack of attachments on tasks
This is simple. When I get an email to review something, I’d rather the item be directly in the task and not in some other system I have to go get.
Easy way to summarize my work for a day/week
One of the things I like is a way to summarize and scan what I have been working on. Completed task lists are OK for this, but lack many of the details. (as you see above how I track notes on tasks)
Why I switched back to Evernote
This is why Evernote works for me:
Notes on Tasks
I come back with follow up items in the tasks I am working on and date stamp my ‘progress’. Who I talked to, what I am waiting for, etc. See the example below. (from Evernote)

You can see how over time, the task (sometimes a larger task) can have sub-items or lots of follow up.
Attachments on Tasks
This is easy. Evernote lets me drag attachments, forward from emails, etc. I know these are available for me on all devices and if I have to share them with people associated with the task, it’s easy to generate a link to the task for people to view from the web.
Easy way to Summarize
This is one of my favorite “Evernote Hacks". When you are done working for the day, go to your NOTES view in Evernote. Ensure you are in the LIST VIEW, and sort by UPDATED.
Now, the cool part here. Select all notes edited during this day. You will see a screen that looks something like this:
Now, click the CREATE TABLE OF CONTENTS NOTE button. This will create a single note with a table of contents for all notes edited that day. Title that note with today’s date. (I happen to tag mine JOURNAL as well)

You can then file this away in a journal folder and easily come back to any day, see the tasks or notes you had worked on and quickly access them. Easily my favorite use for Evernote and tasks.
Conclusion
Evernote works for me, for now; and how I work today. It isn’t for everyone. I am sure I will wait until the next cool new task managers come out to take them for a spin. At the end of the day, Evernote is working for me. I use it daily for notes and tasks. It is always open for me. This is why I am back on Evernote; For good.. until I am distracted again by a new app.

Trying to migrate my blog

I really need to keep things simple. I want to move my blog off Wordpress and to Postach.io. The “risk" in my head is the concern about the longevity of Postach.io. On the plus side, if they go away, I still have all my content.
anyway.. I need to sort this out.

How I am using Evernote for Presentations now

OK, when I say now..I mean from now on. I think this is my new found time saver. How may times are you taking notes and working in Evernote, just to turn around and format those notes in Keynote or Powerpoint just to show them to somebody else?

I know that sometimes it makes sense in the context of a full on business meeting, but when you are quickly capturing thoughts and need to get info to your team, and responses back.. this is SOOOO much better in my view. Enough already, how do I do it you ask?

evernote-mac-presentation

I know you have heard that you can do presentation mode in Evernote. This is not new. (although recently updated) I see a couple ways to use this.

One thing I like to keep in mind is to do an outline for a real presentation first. This gets your mind thinking ahead of time about the story you are telling, the goals, and the supporting data. If you can’t get this down simply in text first, you will struggle. I also feel like too many people focus on existing slides they have, how to squeeze them into their story and the deck grows to 70+ slides. This is never good. Stop, tell a concise story and do it simply first.

Here is how I think about a presentation:

Presentation Goal: Demonstrate to COMPANY X how they should focus their BLAH to attract additional users of the Mobile Internet.

TIPS:

  • Titles should always read the key point. If you read only Titles, would you get the point of the deck?
  • Titles should always be framed in the affirmative
  • Data is supporting the key point in the Title



SLIDE 1:

Goal: Demonstrate that COMPANY X should look to other carriers to learn where they can get incremental Mobile Internet adoption

Title: Company X is lagging behind in Y that is causing a lack of mobile adoption

Data: A graph that shows % of X,Y,Z and compares

etc…

This is where Evernote shines. Creating an outline is great for this. It’s easy and quick, and when you are done you will have your simple presentation. So long as you don’t need to do a formal Keynote deck.. you should be able to get your point across to your organization quickly.

Presentation in Evernote using a Single Note

This to me is the quickest and dirtiest way to get some information captured and present it. You can create your outline and go very quickly. You don’t need tons of fancy graphics and animations. You are just trying to sell something internally for buyoff, or get people informed of something.

I usually make my slide title all capital letters, and bold it. This helps it stand out in presentation mode. Then I provide any text, data, key bullets and images below, all in a very concise format. Think about adding more “slides" vs longer ones with more data.

SLIDE TITLE
Lorem ipsum dolor sit amet, consectetur adipiscing elit. Sed sodales libero sit amet urna aliquam, sagittis pulvinar enim condimentum. Etiam dui justo, tincidunt vel odio a, mattis egestas lectus. Duis sed congue nibh.
 * Key Point: Details of the point
 * Key Point: Details of the point
 * Key Point: Details of the point

Now, I’ve found if you keep this concise, you can use a horizontal rule after each “slide" to cause Evernote to separate them in presentation mode. I’ve found it not to be perfect every time, but it’s darn close. Now, just add each section with your outline, and data.. Rules in between and you are done. One note that also acts as a presentation.

If you want to see a sample deck with Horizontal Rules as separators, check out this note. You can add it to your Evernote and try the presentation.

Multiple Notes to Create a Presentation

The other way to do this is to create a single note for each key point you want to make. Then, once you are done you can select all the notes and select “create table of contents" as shown here:

Evernote_Premium

This will create a note with a table of contents that links to each separate note. This makes it easy to reorder your “deck" and select items to present. Re-title your note and you are ready to go. This is also a great way to have an agenda slide and track where you are in the presentation.

Evernote_Premium 2

The great thing about this way is you can be a bit more modular and reuse portions of other presentations. It also makes it easy to include documents, videos, notes from meetings, etc.

I am going to start using this internally from now on at my work. I see this as a huge time saver when presenting for quick signoff internally. Focus on the content, not the format.

I would love to hear how others are using this, and to what extent you are having luck.


My reasons for using Evernote to track tasks

I know there are a ton of great task management tools out there. The challenge I have always had with them probably comes down to my own diligence in using them. I never got in the habit of using one particular program over another. I love RememberTheMilk for a long time. I used Things for quite a few months.. and recently I had tried Wunderlist.

Problem I was solving
The problem is, these always felt like yet another tool/place to go each day. I would not develop great habits around checking my lists. I even tended to start to ignore reminders from them. (worst possible thing for task management). What I noticed is that every day I was already using Evernote to do the bulk of the work for my tasks. Why not just use Evernote Reminders?

The Benefit
The biggest benefit I got from this was not the single tool, although that helped me a ton. The largest reason I have stuck with this has to do with context. Now, when I had a task to accomplish, Evernote gave me the space to to the actual work associated with that task right there. One of my handiest things I use now is pretty simple. I place a date followed by a horizontal rule in reverse chronological order in my “task" as I work on it.

I don’t try to make a task a “project". I really try to keep it a task. Often this includes following up with people, getting data, etc. I can capture that all in my note. Then I have a history to go back and look at as well.

Structure
I have a notebook stack that contains all of my live projects. All meeting notes, tasks and research go into the sub-folder for that project. This means I have a single source of the project data. This also gives me the ability to look at the project stack and see all outstanding tasks.

Every new task gets a note. Every new meeting gets a note. Every day I look at my notes list and I select all notes edited that day and create a Table of Contents notes. I then tag that journal, title it with today’s date and I have a journal of what I touched that day. For meetings, I tag the note as MEETING as well as tag each person in the meeting as a tag. I’ve decided this is easier for me to search for tags of people across everything rather than searching the text.

I also keep a folder called .Daily in my project notebook stack. The period before the name just helps to sort it at the top. The items in .Daily are items I should do each day, or review. (it really includes weekly items as well, but I look in there every day to be reminded of things)

Summary
For me, this has proven to be the solution that works. I encourage you to find the solution that works for you and don’t assume someone has found the magic bullet. They only found THEIR magic bullet. This happens to be mine.

iMac Hard Drive Madness


I have had an issue recently with my hard drive going effing bezerk. It would sit there and spin like mad, make all the noise in the world and take up resources like it was a blue whale sucking in ocean water. It was driving me nuts. Oh.. and one other thing, my volume adjustments from my keyboard were delayed anywhere from 5-10 seconds for every press.Odd.

Every article I read had these pointers to try to see if your hard drive is failing. While I had doubts that was my issue, I followed them to be sure I passed the sniff test. Funny thing is, I don’t even worry about hard drives failing anymore. I keep almost nothing in my local drive that isn’t in the cloud, so if it fails, I am probably 99% safe on all my content.

Anyway, I finally tried a couple of things that helped my issue. First thing to note is the volume delay was a different problem from the hard drive spinning constantly.

Hard Drive Fix

To fix the hard drive spinning, it seems like it has come down to the way Spotlight was indexing my content. Here is the solution I got from the Apple Website

 From the Apple () menu, choose System Preferences.
 Click Spotlight.
 Click the Privacy tab.
 Drag a folder or an entire volume (your hard drive) to the list.
 If prompted for confirmation, click OK.
 Remove the item or volume you just added to the list by clicking it and then clicking the minus ("-") button.
 Close Spotlight preferences.
 Spotlight will re-index the contents of the folder or volume

Volume Fix

To fix the volume issue, it turns out I had to reset the NVRAM and PRAM. This was a simple fix but seems to have done the trick. It turns out, something in the PRAM controls your volume on your system. If it gets out of whack. it can be flakey.

Here is the fix for resetting the PRAM
Shut down your Mac.
Locate the following keys on the keyboard: Command (⌘), Option, P, and R. You will need to hold these keys down simultaneously in step 4.
Turn on the computer.
Press and hold the Command-Option-P-R keys before the gray screen appears.
Hold the keys down until the computer restarts and you hear the startup sound for the second time.
Release the keys

Hopefully this helps someone else out.


http://www.torgersons.com/imac-hard-drive-madness/

Working on my productivity habits for 2014 | Torgersons.com


December 30, 2013 No comments Article

I’ve decided that I have been pretty slack in my tracking of goals, tasks and well.. overall efficiency. Sometimes I feel as if I am spending too much time trying to be productive and less time ACTUALLY being productive. (if that makes sense). I have a bit of OCD when it comes to trying to get things done. (in the true GTD sense).


I decided that this year I am going to focus on improving by going back to what I know has worked in the past. For me it has been about a simple task list by project with clarity around what I want to get done for the day and week. What I found worked in the past was using the Emergent Task Planner from David Seah. This allows me to write down my appointments and tasks for the day, then track them. For me, writing things down has proven to be a better mental reminder over digital only solutions. By writing it out each day it forces me to think about it and “makes it real" for me.

I was trying to get by with only using Evernote reminders to track tasks. I think I found myself worried about tracking things in Evernote and not actually DOING all of the things I was tracking. Getting back to basics for me with ETP and a task list is more effective.

I bought the smaller sticky pad of ETP to use in my Moleskine notebook. You can get them on Amazon here. My goal is to stick to using these and make sure I track to my weekly and quarterly goals with more personal accountability. I don’t necessarily think I have NOT been doing everything I want for work and personal goals.. but I do think I have had less accountability for them personally. This is going to be my attempt to fix this.

I am going to try to post more often as well, and this should include updates on how things are going. Stay tuned for more..



You Too Can Participate in the Fragmentation of Wearables | Torgersons.com


For those that know me, I may be a bit of a gadget geek. I think the first step in fixing a problem would be to admit you have one. The challenge is, I have no intention of fixing my tech-trending life. I enjoy it. I think I counted over 10 phones I have had in the past two years. (much to my wife’s dismay)

Lately I have been focused on wearable computing. While not participating in all of the gadgets, I am very much interested in this space. The only wearable I currently have is my Pebble Watch. I must admit, I enjoy it but it is in it’s infancy. It doesn’t do everything I’d like and I am not sure it ever will.

Pebble Watch

Pebble Watch

As a product manager by trade, I always think about the process when a product was coming to market. What problem were they trying to solve? Wearables are trying to solve user problems that fall into a couple different buckets as I see them. First you have notifications. Can this device stop me from pulling out my true personal computer (mobile phone) every time it buzzes or rings? Second I see some lightweight utility apps. (think navigation or weather) Finally, the big bucket I look forward to is a bit more predictive information. Now, to be fair, predictive information as a category can be hard to quantify. Are they really notifications just being sent to the wearable? (Google Now). Is the mobile device doing more of the computing and the wearable is just a display? I think both could be true. The difference in my mind is the sensors that a wearable can bring to provide the context necessary to “surprise and delight" me as a customer.

Here is where things get challenging for someone like me. What problem do I care about being solved by a given piece of technology? While I am perfectly fine with glancing at my watch to see a notification about my upcoming meeting, I have learned I am less happy with getting my text messages on my wrist. Why? Consider this. How rude is it to pull out your phone to check a text while in conversation? (I personally try to never do that). I assumed I could just glance at my wrist and still stay focused on the conversation at hand. What happened? Now I just appear to be bored with you and I am checking the time constantly. Something I didn’t anticipate. For me, glancing up at something like Google Glass would be much more appropriate for incoming text notifications. Subtle yet available if I need them.

I am still trying to figure out in my own head which wearable solves which problems better for me. As for now, until I am a little more clear, it makes it harder to think through the next problem.. WHICH wearable of which type to purchase.

Smart Watches

The big challenge here is what capabilities and devices will survive the fragmentation challenges of the Smart watch world.

Pebble ($150)
Great notification watch with some simple applications. Pebble is really focused on building out a world-class SDK that developers can leverage. I still have high hopes here.

Martian Watches ($250-$300)
These watches tout voice control as their big differentiator. The screens don’t lend themselves to much digital real-estate however they are really nice watches with a little more.

I’m Watch ($350)
Great looking watch with it’s own developer platform as well. (although I don’t see this getting as much press)

Sony Smartwatch 2 ($200)
The screen and stock capabilities do pretty good here although developer support is not as strong

Samsung Galaxy Gear ($300)
I believe this is one of the more promising platforms, although for whatever reason they have decided to only sell it for a select few Samsung devices. Bad move in my view. If you want developer support, make it worth their while by being broadly available.

Glasswear

These devices are a bit more on the geeky side, but I still want one eventually. I believe I will hold our for at least 1-2 more revisions. The big challenge as above, how do you attract the right developers to get your platform to move forward. I think it will be key for these guys to just flat out fund key applications to get done right. If not, it will be seen as a gap when you are missing key apps.

The two key ones I am watching are:

Google Glass ($1500)
Obviously the big news-getter here. Lots of cool things happening. I think we’ve only scratched the surface of the potential here.

Meta-Pro ($3500)
These guys are going ultra high-end. I am excited to see what they are doing. It seems they have quite a developer following as well.

Oakley, Oculon and others are trying to get into this space as well. Oddly enough, it seems as though more devices are landing in this space in 2014 than great new watch ideas. Check out this article for more glasses.

Summary

My challenge is to really decide what capabilities are going to be in the device I think best serves that need for me before I pick a winner. Getting a Kickstarter Pebble Edition was just an eye opener for me as to where things are going. Fragmentation for developers will continue to be a problem. If the program owners for these devices can fund key apps, they can mitigate risk and increase positive perception amongst the mass market.

If you are interested, you can check out my Pebble Watch Faces and others posts.